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Non-Academic Staff Engaged in Academic Duties

Non-academic staff, as a consequence of their special expertise, may be asked from time to time to assist in the teaching of undergraduate or graduate students. When non-academic staff are asked to assist in the academic work of the University, the following guidelines shall apply:

1. Teaching, in the context of academic duties, involves full responsibility for the development, delivery, evaluation and grade reporting of an approved course.

Non-academic staff performing such duties during the course of their normal working hours should hold a second and separate academic appointment in the classification of Course Lecturer. In such instances, the staff member's appointment shall be divided between the non-academic appointment and the academic appointment, on a prorata basis consistent with the proportion of time spent on academic and non-academic duties. Salaries apportioned to the non-academic and academic appointments should be pro-rated, and based respectively on the staff member's equivalent full time salary as a non-academic and on current rates for Course Lecturers performing equivalent duties. If and when such teaching duties are discontinued the academic appointment shall be discontinued and the staff member’s salary shall revert to 100% non-academic at the appropriate rate.

Non-academic staff that perform such duties in addition to their normal duties must hold a second and separate academic appointment as Course Lecturer, and must be reimbursed in addition to their regular salary.

It shall be the responsibility of the Dean of the Faculty to ensure that individuals appointed to such positions possess the necessary expertise to carry out their duties in a manner consistent with the University’s expectations in the area of teaching.

Academic staff engaged in teaching shall be considered full time non-academic staff for purposes of benefits, job security, etc.

2. Training or instruction involves assistance in the delivery of specific elements of a course or laboratory, or demonstration of techniques/instruction in the use of specialized equipment. Such activity is judged to be consistent with the normal duties of support staff and should not be classified as academic duties.

In cases where academic staff is engaged in such duties, the setting of examination questions on material contributed to the course by such staff, and the marking of those questions, shall be the responsibility of the academic staff member in charge of the course. These duties shall not be delegated.

3. Non-academic staff may author or co-author research reports/publications. Such activity shall not, however, be a required component of terms of employment and shall not be identified as a requirement in the role profile of non-academic staff.

Effective September 6, 2000. Revised March 2004