Immigration Procedures for Academic Staff
Temporary Work Permit
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Procedures for obtaining temporary work permits for those who are not Canadian citizens or permanent residents are described below and here. Once a new staff member has arrived at McGill on a temporary work permit, procedures to obtain permanent residency should be initiated without delay. (See French language requirements.)
Immigration ServicesImmigration Services detailed on this page are provided only to tenure-stream academic staff. Details on this page may nevertheless be useful to contract academic staff in determining how to secure appropriate immigration status.
|Regular Procedures (non-NAFTA)||
(a) Initial Temporary Work Permit
The Departmental or Faculty Office forwards an immigration file to the Immigration Coordinator at the Department of Human Resources (HR). Please contact the Immigration Coordinator at 514-398-5598 or by veronica [dot] nahorniak [at] mcgill [dot] ca (email) to obtain the necessary forms.
The Immigration Coordinator forwards the file to Human Resources and Skills Development Canada (HRSDC) and to Quebec's Ministère de l'immigration et communautés culturelles (MICCQ) to request a "Labour Market Opinion" (LMO) and a "Certificat d'Acceptation du Québec" (CAQ). The Immigration Coordinator receives the combined LMO/CAQ and sends it to the staff member, along with further instructions and a checklist of all documents required to apply for a temporary work permit.
If the staff member requires an entry visa for travel to Canada, he/she must contact the nearest Canadian Visa Office. The Visa Office will issue a Letter of Authorization to work in Canada and the entry visa. The Letter of Authorization becomes an active temporary work permit as soon as the staff member enters Canada. At the Port of Entry, an immigration officer will issue the temporary work permit. The start date will be the date of entry to the country.
If an entry visa is not required, the staff member can apply for the temporary work permit directly at the Port of Entry with all the required documents – including the LMO/CAQ – at hand.
(b) Renewal of Temporary Work Permits
The Department or Faculty will be contacted by HR Immigration Services at least 4 months prior to the expiry date of the staff member's current temporary work permit and requested to provide the necessary documents.
The Immigration Coordinator will then apply for an Extended Labour Market Opinion (LMO) and a new Certificat d'Acceptation du Québec (CAQ). Once this joint document is issued, it will be forwarded to the staff member with further instructions.
The applicant must complete the renewal application form, available from Citizenship & Immigration Canada's website at Application to Change Terms & Conditions or Extend Your Stay in Canada, and attach all documents listed in the document checklist (IMM5556).
Processing fees are required.
|NAFTA: North American Free-Trade Agreement||
(a) Simplified Entry Procedures under NAFTA
NAFTA allows for simplified temporary entry procedures for professionals, including university teachers. The University may employ American and Mexican citizens for temporary periods without filing with the Canadian or Quebec Employment Offices.
NAFTA provisions are restricted to CITIZENS of Canada, the United States and Mexico. Persons who have permanent residency in one of these countries are subject to the regular procedures described above.
(b) Renewal of Temporary Work Permits under NAFTA
Temporary Work Authorizations obtained under the NAFTA Agreement may be renewed according to the following simplified procedures:
|Spousal Open Work Permit||Spouses (including common-law partners) of non-Canadian faculty members may obtain open work permits without having a specific job offer. This allows them to search for work with a pre-approved work authorization in hand.
This provision does not apply to foreign spouses of Canadian faculty members: See the Government of Canada website for more information.
|Specially Designated Categories||Non-Canadian academic staff falling under the following categories need a work permit, but do not require an HRSDC Labour Market Opinion nor a CAQ.
|Returning to Canada||Canadian citizens who have been residing and working in another country may return to Canada without undertaking any special procedures provided they have not renounced Canadian citizenship and have proof of Canadian citizenship to present at the port of entry.
A permanent resident must be physically present in Canada for two years in every five-year period.