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Access Cards & Key Loans

 

Schulich School of Music - Access Keys

 

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Access Cards:


WHY DO I NEED A LENEL ACCESS CARD OR MCGILL ID CARD?  WHAT DOES IT DO?

LENEL ACCESS CARDS are assigned (as necessary) to casual staff, faculty on contract, Marianopolis students, Conservatory staff and students as well as special status students: Anyone who is not a permanent employee or a student of McGill University. The Lenel card will grant you access (as needed) to areas where a card reader is installed instead of a lock.

Permanent Lenel access card loans (if eligible):

A permanent loan of a Lenel access card is done when an individual needs access to an area on an ongoing basis for more than one month. A $30.00 cash deposit* is required. Lenel access cards can only be picked up and signed for in person by the borrower. Lenel access cards will not be left in mail boxes nor will they be loaned to a proxy sent by the borrower.

 *The $30.00 deposit is refundable upon the return of the Lenel access card.

Temporary Lenel access card loans:

A temporary loan of a Lenel access card is done when an authorized individual needs access to an area for a limited amount of time not exceeding one month. A $30.00 cash deposit* is required. Lenel access cards can only be picked up in person by the borrower. Lenel access cards will not be left in mail boxes nor will they be loaned to a proxy sent by the borrower.

*The $30.00 deposit is refundable upon the return of the Lenel access card.

MCGILL STUDENT OR STAFF ID CARD:

A student or staff id card is issued to anyone who is a permanent employee or a student of McGill University. McGill id cards grant you access (as authorized) to areas where a card reader is installed instead of a lock.

I LOST MY KEYS! I LOST MY ID CARD! I LOST MY LENEL ACCESS CARD… WHAT DO I DO?
IMMEDIATELY report the loss to the Building Director’s Office (514-398-8333) and Security Services (514-398-4556)

I’M LEAVING, WHAT DO I DO?
RETIREMENT, END OF CONTRACT OR GRADUATION:

It is the borrower’s responsibility to return all keys and cards prior to departure from the University. Upon receipt of all borrowed keys and cards, deposits will be refunded where applicable. Failure to respond to the first overdue key notice will result in temporary deactivation of card* and or the person’s file will be flagged*.   

*Deactivation of card is when a card will no longer grant you entrance to areas where you previously had access.

**File flagged is when a card becomes deactivated: course registration, library loan privileges, graduation registration, and card reader access are all suspended.

WHAT METHOD OF PAYMENT IS ACCEPTED?
DEPOSITS:

For deposits, the Building Director’s office only accepts cash. No other method of payment is accepted.

REIMBURSEMENTS:

Upon return of all keys and/or cards to the building director’s office, deposits will be reimbursed to the borrower.

 

Key Loans:


PERMANENT KEY LOANS:
A permanent loan of a key is done when an individual needs access to an area on an ongoing basis for more than one month. A $30.00 cash deposit* per key for the first three keys is required. Keys may only be picked up and signed for in person by the borrower. Keys will not be left in mail boxes nor will they be loaned to a proxy sent by the borrower. Access to any location must be based on a reasonable need. The Building Director’s office has the right to veto any access authorization.

Assigned teaching studios and offices for faculty, students & visitors:

Only persons with written authorization may obtain a key to an assigned teaching studio.

Ensemble and classroom loans for faculty:

Any faculty member may sign out a key when required.

Ensemble and classroom loans for students:

Students are rarely permitted to sign out ensemble room and classroom keys, however, GTAs, Doctoral students and post docs are exceptions. Any other students must have a valid reason and written authorization from the supervising Professor and the room must be booked on the Room Booking System.

Other key loans:

Permission to obtain access to other locations is based on an as needed basis.

If you do not return your keys and or cards, the Building Director’s office reserves the right to disable your id card without warning.

*$30.00 deposits are refundable upon the return of the final 3 keys.

TEMPORARY KEY LOANS:
A temporary loan of a key is done when an individual needs access to an area for an amount of time not exceeding one month.  A $30.00 cash deposit* per key is required. Keys may only be picked up in person by the borrower. Keys will not be left in mail boxes nor will they be loaned to a proxy sent by the borrower. Access to any location must be based on a reasonable need. The Building Director’s office has the right to veto any access authorization.

Assigned teaching studios and offices for faculty, students & visitors:

Only persons with written authorization may obtain a key to an assigned teaching studio.

Ensemble and classroom loans for faculty:

Any faculty member may sign out a key when required.

Ensemble and classroom loans for students:

Students are rarely permitted to sign out ensemble room and classroom keys, however, GTAs, Doctoral students and post docs are exceptions. Any other students must have a valid reason and written authorization from the supervising Professor and the room must be booked on the Room Booking System.

Ensemble and classroom loans for visitors:

Visiting artists and researchers are permitted to sign out ensemble and classroom keys and the room must be booked on the Room Booking System.

Other key loans:

Permission to obtain access to other locations is based on an as needed basis.

If you do not return your keys and or cards, the Building Director’s office reserves the right to disable your id card without warning.

 *$30.00 deposits are refundable upon the return of the final 3 keys.