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Diplomas

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Your diploma | Replacing a diploma | Certified copies | Diploma frames


Your diploma

Diplomas are normally distributed to new graduates at their Convocation ceremony, in either May or November. If you do not attend your Convocation, you can pick up your diploma at Service Point, usually as of the day after your ceremony. Note that diplomas are not available prior to your Convocation date.

We will hold your diploma for approximately one month after Convocation. After that, it will be mailed to the permanent address listed for you in Minerva; it is your responsibility to ensure that your address is recorded correctly on Minerva.

Replacing a diploma and ordering additional copies

The fee for replacing a diploma or ordering additional copies is CDN $120.00 per diploma copy (includes trackable mail delivery).

Your request must include your full name, address, phone number, as well as your degree and the year it was granted, and the number of duplicate diploma copies you wish to order (see below for the fee per copy).

Modifying your name

For changes to your name on record at McGill,  provide a photocopy of your of birth certificate, change of name certificate, marriage certificate, proof of divorce or other legal documents that support your name change, corrections, additions or deletions. Make sure to indicate any changes you want made in your request.

Making your request

There are two ways to submit a request:

  1. Via the Service Point Checkout eStore:
    • To submit your request, you will need:
      • PDF copy of a government issued photo ID
      • Valid credit card
      • If applicable, a signed letter of authorization if request made on behalf of student or alumnus
  2. In Person:
    • Visit Service Point in person, making sure to bring with you a government issued photo ID.
    • Pay the replacement fee of CDN $120.00 per diploma copy (includes trackable mail delivery) via debit card.
    • Note that regular processing times apply, and it may not be possible to process your order on the spot.
    • Requests made on behalf of a student must be accompanied by a signed letter of authorization from the student.

Certified Copies

Service Point will certify copies of your diploma in the original language or issue certified translations in English (from the original Latin) or French (from the original in English or Latin). The fee for obtaining certified diploma copies is CDN $15.00 per copy (includes regular mail delivery). Note that certified copies or certified translations cannot be sent via e-mail, however, priority processing and priority shipping can be requested at an additional cost.

Making Your Request

There are two ways to submit a request:

  1. Via the Service Point Checkout eStore:
    • To submit your request, you will need:
      • PDF copy of your original diploma: 8.5" x 11" format, in landscape mode, making certain to reduce it so that all seals and signatures are visible
      • PDF copy of a government issued photo ID
      • Valid credit card
      • If applicable, a signed letter of authorization if request made on behalf of student or alumnus
  2. In Person:
    • Visit Service Point in person with:
      • A Photocopy of your original diploma: 8.5" x 11" format, in landscape mode, making certain to reduce it so that all seals and signatures are visible
      • A a government issued photo ID
      • Indicate if you require certified translations, and if yes, into what language (i.e. English or French)
    • Pay the CAD$15 per copy fee via debit card
    • Note that regular processing times apply, and it may not be possible to process your order on the spot.
    • Requests made on behalf of a student must be accompanied by a signed letter of authorization from the student.

Diploma frames

The McGill Bookstore offers graduates a selection of custom-made diploma frames. Visit the Bookstore website for more information.

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